About the Departmental Google Drive Ownership accounts:

We call the folder a managed departmental folder. Once CCS creates the Departmental Google Drive Ownership Account for your department, everything in the designated shared departmental folder will have ownership of all items, such as subfolders and files, automatically transferred from the original owner, to the ownership account so no one individual owns any files in this departmental folder, the “owner” listed will change for all files. How does a Departmental Google Drive Ownership account work for our shared departmental folder? Currently, by request and consultation, CCS can configure a Departmental Google Drive Ownership Account to be assigned as the “owner” of a departmental folder.

Many departments have created departmental or team folders in Google Drive with appropriate sharing permissions configured on the folder(s) for the department or teams to work and collaborate effectively.

What can departments do to prevent loss of files? The recommended process when someone leaves TMU, is for them to review their files and be sure to transfer ownership of important shared files and folders to another user to avoid the deletion of their files when their account no longer exists. This is the person who uploaded, or created the file in Google Drive. What currently happens in Google Drive with shared files?Įvery file stored in Google Drive has an account that “owns” the file or folder. The main purpose of the “ownership accounts” is to protect all files managed in a departmental folder, preventing any loss of files owned by an individual if this individual leaves TMU. TMU’s CCS is offering departments the option of creating and assigning an ownership account (non-person account) to automatically “own” all files and documents that are stored in a Departmental Google Drive Folder.

Change owner of google drive folder